The need to streamline

With the Brexit transition period finally ending on 31st December 2020 and Covid protocols causing disruption to travel, the logistics industry has had a challenging start to 2021. Despite fair warning for businesses, there have been numerous reports of severely delayed journeys caused by increased customs documentation and ‘Brexit red tape’, exacerbated by the need for hauliers to provide negative Covid tests to travel. The required volumes of declarations have also led to significant wastage of fresh produce, damaging businesses and impacting whole sectors.

Indeed, some 3PL organizations actually halted deliveries in January to the EU or Northern Ireland due to the increase of documentation required, showing the negative potential impact of Brexit on supply chains. This not only disrupts logistics operations, but is fundamentally damaging to the UK economy. The government was reportedly encouraging UK companies to set up in Europe to avoid trade disruption, which would inflict companies with yet more costs and take capital away from the country. And with fears of a double-dip recession due to repeated lockdowns, it is clear that the UK economy is suffering.

Many have been prepared, but for those that haven’t and that may be in the midst of Brexit-induced disruption, how can a smooth declaration process be achieved in order to reduce issues at the border and prevent further economic loss?

Bringing borders inland
The entire customs process can be significantly accelerated by implementing an ETSF (External Temporary Storage Facility) located at your own business’ site, away from the port. Goods arriving into the UK can be moved to your site (e.g. a business’ premises or distribution center), where the customs formalities can be managed electronically. In other words, the customs border is effectively moved to your own premises, so customs declarations can be pre-lodged ahead of the goods arriving, enabling the site to operate as if it is the Customs Frontier from a HMRC and Border Force perspective, so long as it is running an approved ETSF solution. Additionally, an inventory system designed to group goods at truck-level could further strengthen the ETSF set up, meaning once a truck physically arrives at your site, the system will trigger the clearance of all its consignments so they can be appropriately managed.

An ETSF system gives visibility and audit records to HMRC and Border Force so that if they do want to put a hold on any consignment, the site operator knows instantly which goods are on hold awaiting paperwork or physical inspection – this can also be conducted at the operator’s site. Thereby ensuring smooth declaration processes and reducing the impact of delays and hold-ups at the port.

Unlocking efficiencies
As we have seen with Covid test requirements, ports such as Dover have faced severe disruption following the end of the Brexit transition period, delaying goods for more than half of UK companies trading with the EU. For trucks needing to transport goods, any clearances that can be moved inland will notably benefit supply chains, especially those looking to quickly clear and distribute or sell products on. This is especially relevant for organizations operating with JIT arrival of parts on trucks. Delays at the border will have a significant impact on their ability to do this, leading to loss of produce and resulting in extra costs.

Certain product categories still require clearance checks at the border for safety reasons, such as meat and dairy products. However, performing as many clearance checks as possible inland both speeds up the process for those vehicles that can go straight to the ETSF and also unlocks efficiencies for those that will still have to complete clearances at the border, benefiting companies that transport different items across multiple categories.

Businesses that also import from the EU and now have to worry about customs clearances will have to protect their operations from economic loss. In particular, Safety and Security filings (S&S) for goods moving to Great Britain have been a major cause of disruption for haulage and freight companies, as customers are required to submit the shipping instructions up to two hours before arrival. This has caused significant disruption and extra costs to the wider supply chain, affecting both businesses and consumers. Businesses therefore need to ensure certainty of their own clearances, thereby avoiding hold-ups and unlocking efficiencies where possible to reduce the risk of economic damage.

The time to act is now
Now the transition period has ended, businesses need to capitalize on smart solutions to mitigate any more disruption due to Brexit, and with Covid protocols impeding the movement of goods, the time to act is now.

With Brexit causing much uncertainty, a streamlined import or export process that effectively manages customs clearances can help to support the already struggling UK economy. A double-dip recession is a serious concern and the economy is performing poorly. Covid will continue to be a challenge in 2021 but companies have the opportunity to prepare against further Brexit disruption and introduce some certainty and security into their cross-border operations.

Pol Sweeney is VP Sales and Country Manager UK at Descartes, the global leader in providing on-demand, software-as-a-service solutions focused on improving the productivity, performance and security of logistics-intensive businesses. Customers use its modular, software-as-a-service solutions to route, schedule, track and measure delivery resources; plan, allocate and execute shipments; rate, audit and pay transportation invoices; access global trade data; file customs and security documents for imports and exports; and complete numerous other logistics processes by participating in the world’s largest, collaborative multimodal logistics community.